Job Bank

Office Administrator and Registrar
Bedminster, NJ
The Center for Contemporary Art
Full Time
Posted July 27, 2020
The Office Administrator and Registrar is The Center’s public interface. They are responsible for general office management and overseeing all procedures related to course registration.

Duties and Responsibilities

Essential Job Functions

Office Manager (reports to Executive Director)
• Orders office and maintenance supplies
• Answers main telephone, collects voicemail and updates recorded message
• Answers general email correspondence
• Serves as the contact person for the cleaning service, handy man, building inspectors, etc.
• Responsible for fire safety procedures
• Makes weekly bank deposits
• Trains and schedules PT Evening and Weekend Administrators
• Hires Administrative Interns as needed
• Assists with administrative aspects of Exhibitions

Registrar (reports to Education Programs Manager)
• Manages online class registration database
• Registers students for courses over the phone and in person
• Processes credit card sales and prepares weekly transaction reports for the bookkeeper
• Enters class and workshop descriptions in online registration database
• Maintains up-to-date list of active online accounts
• Monitors enrollment and works closely with Education Programs Manager and Communications & Development Manager to track program attendance
• Tracks outstanding student balances
• Prepares attendance lists for instructors
• Updates attendance tracking spreadsheets for all programs
• Presents enrollment reports at weekly staff meetings
• Schedules facility rentals
• Works with Education Programs Manager to make sure that all children’s instructors have up to date background checks on file

Marginal Job Functions*
• Required to work at opening receptions and special events over the course of the year which require weekend or evening hours
• Works with Executive Director on 3-year ADA self-assessment
• Proofreads school brochure and other event mailings
• Picks up, sorts and distributes mail daily

During the pandemic and for as long as deemed prudent, all staff will be responsible for following and implementing The Center’s new “Health and Safety Policies and Procedures during COVID 19” which requires daily temperature-taking and sanitizing of personal and public spaces. Staff are also required to sign an “Oath of Personal Responsibility,” vowing to follow safety guidelines to prevent the spread of disease both at work and at home.


Key Qualifications/Skills
• Minimum of a B.A. and/or related experience
• Registration database management or data entry experience
• Strong working knowledge of Microsoft Office Suite
• Detail-oriented with excellent communication and time management skills
• Friendly personality comfortable interacting with the public
• Team player
• Customer service experience a plus

How To Apply

Send cover letter and resume to No phone calls.
Deadline: Sep 01, 2020