Job Bank

Administrative Coordinator
Remote with some in-person meetings at various locations, NJ
New Jersey Theatre Alliance
Part Time
Posted July 15, 2022
This position joins a five-member team of mission-driven individuals dedicated to promoting and strengthening professional theatre in New Jersey and the region. This is a part-time, remote administrative support position responsible for bookkeeping support, and the upkeep of data, correspondence, calendars, and files that make it possible for the organization to fulfill our organizational goals. While New Jersey Theatre Alliance is primarily a remote work environment, the person in this position may attend 1-2 in-person meetings a month at various locations throughout the state.

This is a 10-15 hour per week position, paid at $20/hour. Days and times of work are negotiable and flexible depending on scheduled events and meeting

Duties and Responsibilities

Responsibilities:

Maintain Salesforce database of contact and donation information.

Maintain digital files of donations and other records. Update, send, and file acknowledgment letters to donors.

Process mailings for event invitations, annual fund campaign letters, holiday cards, and other direct mail projects as needed.

Check PO Box (located in Monmouth County) for mail and distribute to appropriate staff members.

Support Executive Director with light bookkeeping, reconciliation of Credit Card purchases, PayPal/Stripe donations, and travel reimbursements.

Schedule meetings with board and membership committees through doodle or other online scheduling tool.

Confirm event registrations for access and member roundtables or other trainings by sharing meeting details (zoom link, agenda, etc) with participants via email.

Book space for in-person gatherings as needed. Coordinate printed materials for in-person meetings as required (agendas, handouts, ballots, name tags, sign in sheets, table tents, etc). Arrange hospitality/catering for in-person gatherings. Arrange travel/hospitality for guest speakers/facilitators as needed.

Support and attend annual events such as Curtain Call event, Creating Change conference, and CAN awards by coordinating invitations, tracking RSVPs, creating seating cards/name tags, processing donations, overseeing registration, and other administrative support.

Monitor the Info@njtheatralliance.org email address and respond or redirect in an appropriate and timely manner.

Help at times with drop-off, pick-up, and tracking of loaner access equipment, as well as occasionally drop-off or pick-up of supplies from the NJTA storage unit (located in Essex County)
Order and coordinate distribution of office supplies.

Requirements

Qualifications:

Strong written and verbal communication skills.

Self-directed work style with excellent time management and organization skills.

Ability to create, improve, and implement workflow systems including record-keeping, correspondence, information tracking, and calendar maintenance.

Interest in and commitment to our mission of serving professional theatres.

Interest in and commitment to our work of making the arts and culture field more accessible, anti-racist, and equitable.

Proficiency with Excel, Word, Gmail, Google calendars, Doodle, and Zoom.

Familiarity with Survey Monkey (or similar platform) and Salesforce or other CRM/Database system.

Proficiency/experience with Salesforce and/or Quickbooks is a strong plus.


New Jersey Theatre Alliance operates remotely. The person in this position will need the ability to work remotely most of the time and to travel to in-person meetings throughout the state 1-2 times per month. Mileage is reimbursed; a percentage of cell phone and home internet will be reimbursed for work at home; computer and printer will be provided if needed.

At New Jersey Theatre Alliance, equity and access are core values. We continue to build a more inclusive culture that encourages, supports, and celebrates the diverse voices of our staff and membership. Diversity of experience fuels our creativity and connects us closer to our members and the audiences we serve. The Alliance supports equal employment opportunity in hiring, development, and advancement for all qualified persons without regard to race, religion, age, sex, national origin, ancestry, physical or mental disability, veteran status, sexual orientation, gender identity, marital status, or any other status protected by law. https://njtheatrealliance.org/www.njtheatrealliance.org/statement-of-commitment

How To Apply

Send cover letter, resume, and contact information for three references to enagel@njtheatrealliance.org
Deadline: Aug 15, 2022