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Duties and Responsibilities

Grounds For Sculpture (GFS) is at the beginning of a long path toward building a more equitable, diverse, and inclusive (EDI) institution. We are looking for individuals, at all levels of the institution, who are interested in joining us on this journey of intentionality and public accountability. This path broadens our workforce (board, staff, volunteers), expands our artist selection and acquisition practice as well as strengthens our internal and external communication systems, networks and norms.

Grounds For Sculpture is seeking a part time Administrative Associate to join our Admin team. Under the direction of the Chief Financial Officer / Chief Operating Officer, the Administrative Associate supports the daily operations of the Financial, Human Resource and Operations work of the Administration department through administrative support.

Our ideal candidate will be a highly organized self-starter who is passionate about the arts, horticulture, and GFS’s mission and strategic vision. You have a deep commitment to fostering equity, diversity, and inclusion, as this is a key value for GFS and one of our priorities. You are a natural collaborator who enjoys working in a fast-paced environment and is eager to learn as part of a small but experienced team. You are confident working in a professional environment and possess the highest degree of discretion and confidentiality.

Duties and Responsibilities
• Responsible for effectively supporting the finance and human resource team
• Enter, reconcile and file bills
• Assist in cash reconciliation
• Maintain the office and kitchen supplies through tracking + ordering when needed
• Serve as an ambassador for Grounds For Sculpture to help foster a culture of inclusion for all members, donors, volunteers, and guests.
• Assist in the management of IT related equipment and staff support tickets
• Responsible for full process of new vendor profiles
• Assist in the recruitment process such as posting jobs, assisting hiring managers in use of platform + scheduling of interviews
• Initiate background checks for new hires, volunteers + interns
• Responsible for minutes in monthly and quarterly meetings
• Assist employees in navigating HR employee self-service system
• Handling of employee issued cell phones
• Responsible for sending employee birthday cards, anniversary cards + additional milestone gifts
• Perform general office duties, attend meetings; assist with appointments and calendars.
• All other duties as assigned.

Skills
• Must possess the highest degree of discretion and confidentiality
• Exceptional written and verbal communication, including excellent interpersonal, and writing skills.
• Must be highly organized and detail-oriented, able to multitask.
• Ability to develop and maintain positive and productive relationships with colleagues
• Must exhibit strong independent working skills with the ability to engage in collaborative work with minimal direction; but understands when to ask for help or guidance when making critical choices