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Duties and Responsibilities

CORE RESPONSIBILITIES

Event Design and Management
• Document and maintain clear systems, processes and timelines to support the execution of successful events. Serve as the primary point of contact for NJ Symphony fundraising and donor events.
• Manage, plan and execute multiple small- and large-scale events to support the Symphony’s marketing and fundraising goals including: large and small in-person events, donor engagement activities, donor travel events.
• Collaborate both with external partners and cross-functionally across the organization to support organizational goals and promote events with key stakeholders, donors, partners when appropriate.
• Spearhead creation of event sponsorship benefit packages and collaborate with development team on donor outreach.
• Create event goals, timelines and budgets and maintain a financial overview for fundraising events.
• Manage on-site event timeline, volunteers, staff and vendors.
• Oversee relationships and contracts with vendors and consultants to ensure high-quality and timely delivery of services.
• Oversee a donor benefits and cultivation program that includes the planning and production of concert receptions, backstage tours, open rehearsals, recognition events, cultivation receptions and program site visits.
• Yearly events include, but are not limited to:
o Opening Night Celebration/Fall Gala
o Lunar New Year Celebration
o Spring into Music Gala and Auction/Spring Gala
o Donor appreciation and cultivation events
o Board of Trustee events

Financial Oversight
• Devise and execute strategies to increase event revenues and contain expenses to maximize net proceeds.
• Develop revenue and expense projections and regular financial progress reports.
• Maintain budget accounting and reporting for special events.
• Reconcile and submit vendor invoices for payment.
• Prepare event-related donor invoices.
• Manage in-kind support for special events.
• Maintain files and paperwork for events.