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Director of Finance and Administration
Jersey City, NJ
Nimbus Dance / Nimbus Arts Center
Full Time
Posted August 28, 2023
DIRECTOR OF FINANCE & ADMINISTRATION
The Director of Finance & Administration (DOFA) will join the senior operations team to oversee and manage all financial and administrative systems of Nimbus Dance, Nimbus Arts Center, School of Nimbus and related programs. The DOFA utilizes collaboration, employs process improvement, and excels at project management, in order to further the mission, vision, and values of Nimbus, New Jersey’s largest contemporary dance organization. DOFA has the primary responsibility for Nimbus’ finance operations, including oversight of Nimbus’ outside financial management contractor, financial and grant reporting, compliance, and back-end administration. This position reports to the Managing Director.
The Director of Finance & Administration (DOFA) will join the senior operations team to oversee and manage all financial and administrative systems of Nimbus Dance, Nimbus Arts Center, School of Nimbus and related programs. The DOFA utilizes collaboration, employs process improvement, and excels at project management, in order to further the mission, vision, and values of Nimbus, New Jersey’s largest contemporary dance organization. DOFA has the primary responsibility for Nimbus’ finance operations, including oversight of Nimbus’ outside financial management contractor, financial and grant reporting, compliance, and back-end administration. This position reports to the Managing Director.
Duties and Responsibilities
Financial Oversight & Management:Work with Executive Leadership (Artistic Director & Managing Director) to Create Annual Budget and Department budgets. Manage budgets through fiscal year and communicate with staff on financial and budget matters.
Present quarterly financial reports to Board
Serve as liaison for outside Financial Management Firm on bookkeeping all funds on an ongoing basis
Work with Financial Management Firm to process payroll for W9 Independent Contractors and W4 employees
Oversee Financial Management Firm on payment of payroll taxes to IRS, State of NY and State of NJ (Monthly and Bi-weekly), 990 and end-of-the-year forms
Work with accountant and Financial Management Firm to prepare audit each fiscal year
Function as the staff liaison to the Finance Committees of the Board of Directors, including minute taking and agenda/materials preparation. Attend Finance committee meetings for the BOD
Oversee all Financial transactions for Nimbus
Track and develop strategies for proper checks and balances within the organization
Manage banking and external audit relationships, then investigating their findings and recommendations.
Serve as custodian of personnel files in accordance with established policies and procedures to include all organizational, state, and federally required forms.
Oversee transaction processing systems, including credit card payments, and ensuring training of staff in compliance with required processes and information sharing regulations.
Embrace other Financial Management responsibilities, as needed.
Programmatic/Administrative:
Work with School Director to develop school budget/pricing
Work with Managing Director to complete documentation for all grant reports
Work with Artistic Director, Managing Director and Associate Director of Advancement to develop budgets for grant applications
For Capital Expenditures, compile comparable price quotes
Manage Consultant Searches: assemble postings, pre-screen candidates
Work with Executive Staff and other staff members to develop job descriptions, post, and coordinate hiring/interview process
Maintain paper records of all tax records
Oversee Insurance policies/coverages
Administer Worker’s Compensation claims
Maintain knowledge of and be able to effectively communicate information regarding employee benefits programs, including payroll deductions; paid time off and other forms of leave; health, dental, vision, and supplemental insurances; COBRA, FMLA, USERRA, and COVID-19 legislation; and the retirement plan.
Ensure completion, documentation and tracking of all compliance training.
Maintain the Employee Handbook and guarantee that it is distributed to all employees and available through several modes of communication.
Requirements
Qualifications: (note: While we hope to find a candidate who matches many of the above qualifications we don’t expect a precise match. Most importantly, we seek a candidate who can grow with the organization, work productively and efficiently as a member of our small but powerful team and who values open communication. If you meet some, but not all, of the qualifications, we encourage you to apply.)Desired Skills and Attributes:
2+ years of experience in non-profit accounting, including financial reporting, accounts payable, accounts receivable, payroll, and general ledger experience.
Experience leading and preparing a non-profit organization through annual audit process.
Supervisory experience with particular focus in the non-profit arena; arts-related work preferred but not required.
Proficiency using Quickbooks, Microsoft Office suite, spreadsheets and presentation applications.
Bachelor’s degree in Accounting or equivalent combination of education and experience. MBA preferred.
In-depth knowledge of general accounting concepts and practices (GAAP).
Ability to effectively present complex financial information and respond to questions from Executive Office, department heads, colleagues in the field, and Board of Directors.
Excellent organization and anticipation skills with a demonstrated ability to plan and manage multiple priorities with strict deadlines.
Respect for and alignment with Nimbus’ mission
Exhibit interpersonal savvy, which includes relating comfortably to a variety of personalities; cultivating and maintaining positive relationships; employing discretion, diplomacy, and tact; seeking the positive in all situations.
Comfortably and effectively cope with change and ambiguity, which includes effectively transitioning between tasks and timelines; identifying priorities and making good decisions with a minimum of information; staying relaxed and proactive when things are uncertain; confidently managing risk and uncertainty.
Commitment to an equitable work environment, which includes support for individual gender expression, racial equity and intergenerational collaboration; accessibility for people with disabilities; and cultural sensitivity.
Kindness, confidence, sense of humor and a generous spirit.
How To Apply
Please submit coverletter and resume at the link below. We will reach out to you to schedule an interview and request supplementary documents.
Deadline: Sep 30, 2023
