Job Bank

Operations and Technical Director
Appel Farm Arts and Music Center
Full Time
Posted October 05, 2023
Appel Farm is seeking an Operations and Technical Director to join our team!


The Operations and Technical Director is responsible for directing the strategy and oversight of physical campus operations including oversight of operations and facilities budget; strategic planning and procurement of technical upgrades to campus equipment for classroom and performance spaces; management of space usage for organizational activities, rentals, and tenants; management of emergency response plans; and coordination of Facilities and Operations staff, vendors, and contractors.

This is a full-time exempt position with a salary of $70,000 annually plus a benefits package. See full details at

Duties and Responsibilities

Budget and Financial Management

In conjunction with Facility Manager, Senior Bookkeeper, and Executive Director
*Create budget and track annual income and expenses for facilities and operations, including the year-round categories of general facilities, gardens and grounds, utilities, building maintenance and improvements, rented and purchased facilities equipment, outside vendors and contractors, and site rentals
*Identify immediate and future property, facilities, and technology needs in relation to camp and year-round programming and operations. Assist in preparing project budgets and strategize on funding opportunities in support of long-term capital projects

In conjunction with Executive Director, Senior Bookkeeper, and Camp Director
*Create budget and track expenses for seasonal camp operations including food service, laundry, program, business, camper and staff supervision, and health care.

Personnel Management

*In coordination with Executive Director, Supervise Year-Round Facilities and Operations Team members (3 full time, 1 part time).
*In conjunction with Facility Manager, hire and schedule over-hire workers, engage contractors, and contract external vendors as appropriate to support campus and facilities needs relating to regular use, transition between camp and school, rentals, and other projects and renovations.
*In conjunction with Camp Director and Camp Operations Manager, supporting in hiring and managing cleaning, overnight supervision, laundry service, and food service operations.

Space Usage, Rentals and Events

*Track and maintain scheduling of all activities on campus, including Appel Farm programs and events and tenant usage
*Communicate all scheduled activities in a regular and timely manner to staff and facilities users via shared calendar and written and verbal communications
*Work with Operations and Events Coordinator to manage all facilities and logistic needs for campus rentals, including set up, clean up, technical support and appropriate staffing
*Contract other external bookings, as directed by Executive Director, and work with Operations and Events Coordinator coordinate all related facilities, technical support, and volunteer activities to support programmed concerts and events
*Work with Facilities and Camp leadership to coordinate planning and preparation of the grounds, supplies, and facilities for camp season, and transition to/from school season.

Oversight of Facility – Safety and Physical Plant Needs

*Ensure all regular and required inspections and health and safety needs are managed, permitted, and vendors are appropriately contracted by Facilities Manager
*Work in conjunction with Facilities Manager to maintain files of correspondence with all vendors including COIs and other paperwork for all facilities projects
*Meet regularly with Facilities and Cleaning staff and monitor work schedule and responsibilities of each
*In coordination with Operations and Events Coordinator and Facilities Staff, maintain oversight of all campus spaces and equipment, including shared equipment with tenants, monitoring for safety, cleanliness, and functionality.
*In conjunction with Executive Director and Camp Director, upkeep comprehensive emergency management plans with annual review and revision as needed to documents, and ensure proper training and communication for all staff is regularly scheduled
*In coordination with Operations and Events Coordinator, maintain responsibility of onsite technology, including communication with IT vendor, phone company, internet service provider as needed
*In conjunction with the Executive Director, upkeep comprehensive emergency management plans with annual review and revision as needed to documents, and ensure proper training and communication for all staff is regularly scheduled

Strategic Leadership

*Support Executive Director and Board in strategic planning and capital improvement planning as it relates to facilities and operations, including serving on the Ad-Hoc Facilities Committee of the Board
*Provide short- and long-term solutions to facilities and operations issues to ensure safety and quality of all programs and services
*Maximize earned revenue potential through rentals and partnerships that support the operations
Provide forward-thinking solutions to campus technology needs, in support of daily office operations, production and classroom-specific technology


The most important skills and capabilities for the role are:

* Project Management Experience: Have extensive experience in planning and executing ideas to support the operations of a busy organization operating across many buildings. Demonstrate capacity for excellent time management and the ability to multi task.

* Technical Knowledge: Demonstrate mastery of cloud-based computer software for project management components including scheduling, tracking expenses, and communicating to a variety of project partners is key. Possess a general understanding of an office computer and phone system network to engage with IT support. Experience with technical production in the performing arts environment, including knowledge of theatrical sound and lighting systems, photography studios/darkrooms, ceramics kilns, and media production hardware/software is a strong plus.

* People Management: Experience in hiring and overseeing part-time staff to support facilities and operation needs including seasonal over hire crew for campus transitions, seasonal and part-time maintenance and grounds support; and kitchen and cleaning staff.

* Vendor Management: Experience in evaluating services and vendors. Effective negotiator who can collaborate with legal, finance, and other business stakeholders to balance organizational budget and services.

* Communication: A good communicator who sets standards of collaboration and proactive communication across a large group. Is viewed as a leader who proactively starts conversations that solve problems and asks questions of others to support organizational needs.

*Organization: Ability to organize digital and physical records relating to projects, budgets, vendors, and daily operations for the benefit of information sharing and clean workflow, as well as for long-range planning and a well-managed inventory and record of the physical plant.

How To Apply

Please send an email of interest and your resume to Appel Farm Arts & Music Center is an equal opportunity employer with an ongoing commitment to diversity, equity, and inclusion and creating safer spaces. Appel Farm hires without discrimination based on race, creed, color, national origin, nationality, ancestry, age, sex, sexual orientation, marital status, atypical cellular blood trait, liability for service in the armed forces in the United States, or mental or physical disability subject only to conditions and limitations applicable to all persons.