Job Bank

Go Back

Duties and Responsibilities

Budget and Financial Management

In conjunction with Facility Manager, Senior Bookkeeper, and Executive Director
*Create budget and track annual income and expenses for facilities and operations, including the year-round categories of general facilities, gardens and grounds, utilities, building maintenance and improvements, rented and purchased facilities equipment, outside vendors and contractors, and site rentals
*Identify immediate and future property, facilities, and technology needs in relation to camp and year-round programming and operations. Assist in preparing project budgets and strategize on funding opportunities in support of long-term capital projects

In conjunction with Executive Director, Senior Bookkeeper, and Camp Director
*Create budget and track expenses for seasonal camp operations including food service, laundry, program, business, camper and staff supervision, and health care.

Personnel Management

*In coordination with Executive Director, Supervise Year-Round Facilities and Operations Team members (3 full time, 1 part time).
*In conjunction with Facility Manager, hire and schedule over-hire workers, engage contractors, and contract external vendors as appropriate to support campus and facilities needs relating to regular use, transition between camp and school, rentals, and other projects and renovations.
*In conjunction with Camp Director and Camp Operations Manager, supporting in hiring and managing cleaning, overnight supervision, laundry service, and food service operations.

Space Usage, Rentals and Events

*Track and maintain scheduling of all activities on campus, including Appel Farm programs and events and tenant usage
*Communicate all scheduled activities in a regular and timely manner to staff and facilities users via shared calendar and written and verbal communications
*Work with Operations and Events Coordinator to manage all facilities and logistic needs for campus rentals, including set up, clean up, technical support and appropriate staffing
*Contract other external bookings, as directed by Executive Director, and work with Operations and Events Coordinator coordinate all related facilities, technical support, and volunteer activities to support programmed concerts and events
*Work with Facilities and Camp leadership to coordinate planning and preparation of the grounds, supplies, and facilities for camp season, and transition to/from school season.

Oversight of Facility – Safety and Physical Plant Needs

*Ensure all regular and required inspections and health and safety needs are managed, permitted, and vendors are appropriately contracted by Facilities Manager
*Work in conjunction with Facilities Manager to maintain files of correspondence with all vendors including COIs and other paperwork for all facilities projects
*Meet regularly with Facilities and Cleaning staff and monitor work schedule and responsibilities of each
*In coordination with Operations and Events Coordinator and Facilities Staff, maintain oversight of all campus spaces and equipment, including shared equipment with tenants, monitoring for safety, cleanliness, and functionality.
*In conjunction with Executive Director and Camp Director, upkeep comprehensive emergency management plans with annual review and revision as needed to documents, and ensure proper training and communication for all staff is regularly scheduled
*In coordination with Operations and Events Coordinator, maintain responsibility of onsite technology, including communication with IT vendor, phone company, internet service provider as needed
*In conjunction with the Executive Director, upkeep comprehensive emergency management plans with annual review and revision as needed to documents, and ensure proper training and communication for all staff is regularly scheduled

Strategic Leadership

*Support Executive Director and Board in strategic planning and capital improvement planning as it relates to facilities and operations, including serving on the Ad-Hoc Facilities Committee of the Board
*Provide short- and long-term solutions to facilities and operations issues to ensure safety and quality of all programs and services
*Maximize earned revenue potential through rentals and partnerships that support the operations
Provide forward-thinking solutions to campus technology needs, in support of daily office operations, production and classroom-specific technology