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Program Administrator II - Arts & Enrichment
Maplewood, NJ
South Mountain YMCA
Full Time
Posted January 02, 2024
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility, including the development and implementation of new programs. The Arts & Enrichment Program Administrator is responsible for supporting the Senior Director of Enrichment & Family Programs in the successful development, growth and management of the Theatre, Gymnastics, Birthday Party, Adult/Child, and Beyond the Bell departments, as well as camp. This position is also responsible for exercising sound judgment, assistance and support including budget development, policies, procedures and staff supervision. Assist with recruitment, training and support of assigned staff. Provide leadership in each program department.

Duties and Responsibilities


Assist with oversight and development of youth enrichment, arts, and family programs. Support implementation and management of day-to-day operations, including program promotion, growth and direct service delivery.
With the Senior Director, lead program development and implementation. Maintain accurate and complete records of all program participants. Specifically assists in the administration of the theatre and dance programs, adult/child classes, enrichment classes, Beyond the Bell afterschool enrichment, and summer camp.
Supervise frontline staff to ensure that program meets the quality standards of the YMCA, American Camp Association, and USA-Gymnastics. Develop strategies to motivate staff and achieve goals.
Participate in regular program observations, ensuring that all quality and safety standards are met, and contributes to monthly reports of observations, needs and areas of improvement.
Maintain collaborative relationships with community organizations and the school district.
Develops and monitors program budgets to meet fiscal objectives.
Delivers regular up-to-date communication to families, the school district, and other relevant stakeholders.
Facilitate communication and provide leadership to frontline staff of the program. Model relationship-building skills in all interactions.
Participate, support the Annual Campaign, and play a key role in the campaign, particularly with event planning and facilitation.
Maintain working knowledge of the arts & enrichment fields to enhance program quality and better support members and participants. Participate in workshops and conferences that will enhance professional growth.
Participate in required Branch and Association-wide activities and events.
Maintain and oversee all supplies for all programs which they have responsibility.
Attend scheduled committee and staff meetings as required by supervisor.
Follows all YMCA policies, rules, regulations and procedures, including emergency and safety procedures. Completes incident reports as necessary.
Perform other job-related duties as requested and necessary.


Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising. Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.



Bachelor's degree in the Arts, Recreation, Education, or equivalent experience preferred.
Demonstrated success and knowledge of quality arts & enrichment program practices.
One or more years of program management experience.
Preferred three years of experience directing, producing, or managing performing arts programming.
Preferred experience teaching dance and/or choreography.
Strong problem solving and leadership skills.
Proficiency in business software and office equipment.
Effective oral and written communication skills.
Ability to assist in the facilitation of multi-site programs through supervision of staff, marketing and public relations, program development and fundraising.
Prefer knowledge of and previous experience with diverse populations.
CPR, First Aid and AED certifications required (within 90 days of hire).
Valid Driver’s license and reliable transportation.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.

The employee frequently is required to sit and reach, and must be able to move around the work environment.

The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

The noise level in the work environment is usually moderate.

How To Apply

SALARY: $46K- $52K Apply via link: