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Duties and Responsibilities

Rehearsals
● Provide onsite support during Monday afternoon/evening and Wednesday afternoon rehearsals for five ensembles throughout the academic year.
● Manage the distribution and collection of materials, including sheet music, musicianship aids, and t-shirts. Record payments for festivals/tours submitted during rehearsals.
● Maintain accurate records of rehearsal attendance, communicating any issues to the Director of Chorus Administration and ensemble directors.
● Coordinate attendance notifications for parents and facilitate chorister performance readiness examinations as necessary.
● Set up and tidy rehearsal spaces.
● Oversee on-site parent/student volunteers as required.

Events
● Collaborate closely with the Director of Chorus Administration and artistic staff to plan and implement the seasons’ calendar of events, including concerts, collaborations, workshops, camps, retreats, and tours
● Complete event planning tasks such as arranging transportation, venues, lodging, food, and activities as assigned
● Along with Director of Chorus Administration, support NJYC events as required, handling onsite logistics and volunteers, while providing quick and efficient assessment and action of any emerging situations
● Maintain ensemble and organizational calendars with up-to-date event logistics
● Participate in new season calendar planning process, including research, recommendations, and pursuit of new performance opportunities

Administrative Support
● Maintain NJYC’s music library, including ordering, receiving, distributing, collecting, sorting, filing, and inventorying all sheet music.
● Manage NJYC’s audition and registration processes. Contribute to ongoing recruitment and program growth efforts.
● Offer responsive assistance via phone, email, and in-person interactions to students and parents.
● Support NJYC’s operational, financial, marketing, and fundraising processes as required