Job Bank
Job Bank
Development Associate
Summitq, NJ
Visual Arts Center of NJ
Full Time
Posted July 09, 2024
The Development Associate is responsible for managing and tracking the funding received via donations, grants, special events, and membership by the Art Center. They assist the Director of Development in developing and implementing fundraising strategies, annual appeal solicitations, special events including the annual spring gala, and membership engagement and renewals. The position requires managing and developing relationships with the people associated with executing those responsibilities.
Duties and Responsibilities
Donations• Assist Director of Development in creating fundraising campaigns
• Provide organizational support for campaigns
• Oversee and implement gift processing, tracking, and acknowledgments
• Reconcile funding received and processed with accounting department monthly
• Update donor wall annually
Donor Database
• Update and maintain all donor records and gifts in Bloomerang database
• Create reports in Bloomerang as needed for campaign strategies and fundraising tracking
• Create and update form letters and emails
Annual Appeal
• Manage all aspects of the annual appeal solicitations
• Coordinate annual mailing with mail house and printer
• Personalize annual appeal letters for top donors
Special Events
• Manage and assist with all special events including exhibition openings, art to table dinners, road trips, and the annual spring gala
• Track all income and expenses for events by creating and maintaining event budget spreadsheets
• Solicit and track sponsorships and acknowledge pledges in writing as they are made
• Organize and work with Communications Manager in the creation of all printed materials for special events including postcards, invitations, and programs
• Manage all special event mailings
• Organize staff and volunteer positions at events
• For events with an art auction element, track all art, manage relationships with artists, and oversee silent auction software and/or needs of auctioneer
Grants
• Track all grant applications, decisions, and reports in the master grant spreadsheet
• Function as project manager for the various inputs to grant applications and reports
• Manage all upcoming deadlines
Membership
• Supervise membership volunteer who mails membership cards, pulls membership lists, mails renewal letters, tracks data for membership analysis, and maintains membership databases (Bloomerang and Lumens)
• Provide customer service to members for membership registration, fulfillment, complaints, questions, refunds, upgrades, and ordering personal gifts for high level members
• Track and order membership supplies, as needed
Administrative Support
• General administrative support including, but not limited to:
o Assist Director of Development with correspondence for donors, board, and consultants
o Assist Director of Development in scheduling and meeting logistics
o Handle purchase orders for Development
o Reconcile Director of Development’s credit card statements each month
o Track and order Development-specific supplies as needed
o Write Development portion of the board report, and format consolidated Development and Communications section of the board report
o Hand address and send monthly postcard to new homeowners
Requirements
Minimum Qualifications• Bachelor’s degree
• At least three years of work experience in Development or similar area involving project management with both writing and financial components
• Excellent written and verbal communication skills
• Attention to detail
• Ability to work on a wide variety of projects simultaneously
• Ability to build strong working relationships both internally and externally
Physical and Mental Demands
• The position frequently requires mental demands of reading/writing, interpreting data, supervising employees, making decisions, and problem solving. This position requires frequent use of the computer and telephone.
Work Environment:
• The position is frequently indoors in an office environment. This position allows flexibility for 20% of time (1 day in a 5-day work week) working from home.
• Visual Arts Center of New Jersey provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
• We value diversity and seek actively to build an inclusive applicant pool and pursue a thoughtful hiring process, including a diverse hiring committee, carefully designed interview questions, and mindfulness about unconscious biases.
How To Apply
$45,000 to $53,000 per year for 40-hour work week
Please include resume, cover letter, and writing sample.
Deadline: Jul 31, 2024
Email: resumes@artcenternj.org
