Job Bank

Go Back

Duties and Responsibilities

Planning and Leadership:
• Partner closely with the Executive Director to help ensure a sound financial basis for strategic plans and objectives that align with McCarter's mission and vision.
• Lead the finance team, promoting a culture of innovation, customer service, inclusivity, and professional growth.
• Engage with senior leaders and staff and provide them with the financial tools to fortify organizational resilience, aligning financial management strategies across the organization with McCarter’s overall goals, constraints, and needs.
• Responsible for establishing financial policies and procedures in-line with GAAP while ensuring they reflect the organization’s core values.
• Represent McCarter at staff and Board meetings to effectively communicate the company’s fiscal health and needs, offering financial insights and support both internally and externally.
• Support and provide strategic guidance to the Associate General Manager and Human Resources Director in the administration of health and welfare benefits; help administer the company’s 403(b) plan and oversee its annual audit.
• Participate in the work to make McCarter an anti-racist theater. Actively seek ways to improve our work practices to make the Finance department more equitable and inclusive, while upholding and exhibiting our stated values of “justice and joy, beauty and belonging.”
• Additional responsibilities as required to advance the organization’s mission.

Financial Management:
• Oversee all financial operations, including accounting, budgeting, forecasting, and financial analysis, in consultation with the Executive Director.
• Maintain accurate financial records and ensure compliance with regulatory and reporting standards.
• Ensure all financial policies and practices are transparent, meeting the highest standards of integrity, complying with accounting industry standard practices, and incorporating the theater’s values on equity and inclusion.
• Provide comprehensive financial reports to McCarter’s leadership, analyzing budget performance and financial risks, and offering actionable recommendations, as well as financial information needed for grant applications and reports.
• Serve as staff liaison to the Finance Committee of the Board of Trustees.
• Supervise accounts payable, accounts receivable, and payroll processing.
• Manage annual audit, prepare necessary documents and schedules with the outside audit firm and the Audit Committee of the Board of Trustees.
• Ensure daily deposits are being made and that all accounts are balanced and reconciled on a monthly basis. Develop and implement internal controls for cash-related activities and all accounting functions.
• Manage cash flow, cash balances, short-term investments, and all banking relationships. Establish and maintain robust relationships with all external financial service providers.
• Directs month-end, quarterly, and year-end closings of the general ledger.
• Oversee all organization credit cards and spending policies, as well as other expense, document retention, and invoicing policies applicable to the broader staff.
• Proactively identify opportunities and challenges in financial systems and processes.
• Ensure all federal and state tax and reporting obligations, as well as charitable registrations, are met and that necessary tax filings, returns, and compliance notices are prepared and submitted on a timely basis.
• Identify ways to achieve meaningful and sustained savings and efficiencies, as well as to maximize income generated from the company’s cash, investments, and vendor relationships to support the company’s operations.
• Stay informed about current trends and best practices in fiscal management and accounting through professional development activities, networking opportunities, and ongoing education.

Budgeting and Forecasting:
• Collaborate with the Executive Director to oversee the annual budget process, ensuring budgets are realistic and support organizational objectives, mmission, and values.
• Create, oversee and enhance reports, systems, and processes to ensure a smooth budgeting process.
• Track and report on budget performance, providing regular financial updates and forecasts to leadership and the Board.
• Develop and manage financial models to aid in long-term planning and decision-making.

Team Management:
• Lead and develop a customer service-oriented finance team, fostering an environment of excellence, transparency, confidence, and adaptability.
• Clearly articulate the finance department’s function vision and strategy, setting individual and team goals to achieve strategic objectives.
• Mentor team members, supporting their professional development and career progression.
• Adhere to safe working practices while embodying McCarter safety and code of conduct policies.