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Duties and Responsibilities

• Assist the President & CEO and the Programming Consultant with offer creation, tracking, follow up, and dissemination of confirmed offers for mainstage performances.
• In consultation with the President & CEO and the Director of Communications & Community Engagement, research, select, book, and manage the Studio Series, the Performances for Schools Series, the Milk & Cookies Series, and other small room or educational programming as needed.
• Oversee contract administration including initial contract review and work with Executive Assistant to the CEO on payments processing.
• Settle shows as needed including interfacing with finance for final payments for artists and/or VIP vendors.
• Coordinate and maintain events calendar and event information in Prism.
• Manage database of pending show offers.
• Maintain detailed confirmation schedule with information for each artist/attraction.
• Communicate with artist management regarding artist ticket holds.
• Develop and maintain a database of touring attractions.
• Support artist research and strategic programming initiatives.
• Report sales data to industry publications.
• Manage inter-departmental event communications regarding contractual obligations, event details, and venue requirements.
• Maintain archive of past performances of presented, co-presented, and rental events
• Assist with tracking of invoices and payments.
• Other duties and special projects as may be assigned.