Job Bank

Poetry Out Loud Coordinator
Trenton, NJ
New Jersey Poetry Out Loud
Full Time
Posted November 22, 2021
The NJPOL Coordinator implements the program and reports to Co-Directors at the State Arts Council and Basie Center. The Coordinator will also work closely with regional partners, school administrators, teachers, teaching artists, and students. Because of the many partners involved in the program, strong organizational, communication (both verbal and written), and collaboration skills are essential.

Duties and Responsibilities

Responsibilities and Duties:


Manage and maintain program database using customer relationship software and cloud-based file system

Maintain and enhance a system for communication with regional partners, facilitators, school administrators, teachers, teaching artists, students, and the general public about program updates, requirements, deadlines, etc.

Collaborate with the State Arts Council and Basie Center Marketing & Communications team for marketing and outreach efforts, including social media digital content, print media, newsletters, and website presence to promote program awareness and visibility

Collaborate with the Basie Center staff to complete grant-related requirements including grant writing, reporting, budgeting, and evaluation

NJPOL Contest & Workshops

Create and manage program timeline including competitions, workshops, and state finals

Coordinate professional development workshops for NJPOL facilitators and participating teachers

Assist with regional competitions managed by the regional partners and production partners

Coordinate and manage all aspects of the NJPOL State Finals

Assist with recruitment and training of contest judges

Represent NJPOL at events and meetings, as applicable

In conjunction with NJPOL leadership, draft and disseminate contracts with vendors, venues, teaching artists, competition judges, regional partners, and guest entertainment


The NJ Poetry Out Loud Coordinator position is co-directed by two entities, the State Arts Council and Basie Center.

The Coordinator shall be an employee of the Basie Center and as such, follow all human resources guidelines outlined by the Basie Center.

The role will take place in a hybrid set up, with remote and in-office work days at both partner locations, pending programmatic need. The primary office location for the Coordinator is the NJ State Council on the Arts, 33 West State Street, Trenton. Secondary office location is Count Basie Center for the Arts, 99 Monmouth Street, Red Bank.

The position is 40 hours per week. All full-time office personnel working an 8-hour day are entitled to a one-hour break for lunch.

A willingness and ability to travel long distances within the state may be required. Out of state travel may be required in accordance with State of NJ health and safety protocols.



Hold 3-5 years of experience in project management, education program administration, or other relevant experience

Hold 1-3 years of experience producing or coordinating live or virtual events

Possess a collegial and collaborative spirit, display flexibility, and prioritize effectively

Demonstrate the capacity to work effectively with co-directors, collaborate with staff, and oversee the operational and financial well-being of a program

Demonstrate strong communication skills, both verbal and written

Demonstrate knowledge of and the ability to work fluidly with technology including MS Office Suite with advanced Excel skills, social media, and web design tools

Ability and willingness to travel in New Jersey. Possessing a driver’s license and a car is recommended but not required. Mileage is reimbursed

How To Apply

Applicants should forward a cover letter, resume, salary requirements, and list of references to: Ann Marie Keenan, Human Resources Director, at Deadline for applications: December 5, 2021
Deadline: Dec 05, 2021