Job Bank

Programs Assistant
West Windsor, NJ
West Windsor Arts
Part Time
Posted July 18, 2022
West Windsor Arts is a non-profit organization whose mission is to transform the world around us by inspiring, educating and promoting the arts and art appreciation for our diverse community. The Programs Assistant works closely with all departments and reports to the Operations Director. This staff member interacts regularly with the visiting public. This is a part-time position with work hours taking place on evenings and weekends. Number of hours per week is expected to be 25 and starting at $20,000 annually.

Duties and Responsibilities

Programs Support
• Customer Service: Provide welcoming and responsive service by interacting directly with customers and vendors, responding to phone calls and emails
● Customer Data: Keeping constituent data clean and updated in CRM
● Registrations: Process and track registrations, answer questions, check-in students
● Communications: Support ongoing communications with donors, members, and event registrants
● Data maintenance and reporting: Keep data updated, clean, and make reports as needed
● Retail Sales: Be knowledgeable and assist with the sales of works in current exhibitions
● Parties and Rentals: Assist with the coordination and running of art parties (all ages) and rentals of the space
● Special Events: Assist with the coordination and running of special events for the community

Studio Facilities
● Daily opening and/or closing of the facility
● Day-to-day oversight of the facility including: Materials and supplies inventory, cleaning, restocking of supplies, trash removal, recycling

Volunteer/Internship Program
● Help identify volunteer projects, opportunities
● Train new volunteers
● Oversee volunteer activities in the facility

Other Duties as Assigned
● Special projects


The ideal candidate will possess the following characteristics:
• Strong ability in learning and using computer-based programs, including Google Suite
• Conducts themselves in a professional manner with excellent communication skills
• An outgoing and positive demeanor
• Reliable team player, self-motivated, organized
• Knowledge and experience in the visual arts
• Retail sales experience, including cash handling

How To Apply

To apply, please send a cover letter and resume. Applications accepted until position is filled.