Job Bank

Englewood, NJ
Arts Horizons
Part Time
Posted November 21, 2022
The Operations Coordinator position will be 20 hours/week ONSITE at the Arts Horizons office in Englewood, NJ. The schedule can be flexible during business hours M-F between 8:00am and 5:00am. The position will support nonprofit office and virtual operations to ensure that tasks are accomplished efficiently and effectively. They will provide database support using QuickBooks to assist Accounts Payables and Accounts Receivables. They will oversee organization registrations, execute purchasing, and manage relationships with key vendors. They will streamline operational procedures, assist with special events and conduct research for new initiatives for quality improvement in our day-to-day operations. The position will report to the Executive Director and work closely with Finance and Program

Duties and Responsibilities


Database entry in QuickBooks for Accounts Receivables to generate and issue monthly invoices

Support Accounts Payables to enter vendor bills and artist invoices in QuickBooks

Liaise with vendors and execute purchasing

Ensure that office equipment is maintained properly

Serve as a point person with vendors for office technology systems and platforms and coordinate training with staff

Conduct research for new technology and initiatives for quality improvement in our day-to-day operations.

Document and file paperwork in digital, cloud based and paper formats

Coordinate logistics for trainings, special projects, and events

Support with grants and donor management tasks

Assist to upload digital content on website and social media channels



Knowledge of QuickBooks preferred

Ability to effectively manage time and meet deadlines

Ability to communicate effectively, both orally and in writing.

Ability to analyze administrative, financial, and technical problems and recommend effective solutions

Background and/or interest in arts, education, and/or non-profit organizations

Detail-oriented & able to work flexibly & collaboratively across different departments

Marketing and Social Media Skills a plus

How To Apply

TO APPLY Please e-mail thoughtful cover letter, resume, to: Dena Isles, Executive Director No phone calls please Deadline: Thursday December 15th, 2022
Deadline: Dec 15, 2022