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Duties and Responsibilities

Executive & Administrative Support – 40%

Manage and maintain the Endowed Chair’s calendar, schedule meetings, and coordinate logistics for all program activities.

Prepare briefing materials, agendas, meeting minutes, correspondence, reports, and presentations on behalf of the Endowed Chair.

Assist with other administrative and organizational tasks as assigned.

Coordinate outreach to prospective partner organizations: draft correspondence, schedule meetings, prepare materials, and manage follow-up.

Support management of Arts in Health program budgets across multiple initiatives, including tracking expenditures, processing procurements and reimbursements, and maintaining accurate financial records.

Prepare budget reports and summaries for the Endowed Chair.

Ensure financial transactions comply with Rutgers University policies and procedures.

Event Production & Program Coordination – 25%

Serve as lead event producer and coordinator for signature Arts in Health programs, including the Distinguished Arts in Health Residency Program, the Arts in Health Salon and Speakeasy Series, the Well-Being Concert Series, and Scarlet Arts Rx events. Key responsibilities include but are not limited to:

Manage all aspects of event logistics: venue scouting and reservations, artist and vendor contracting, catering, AV/technical needs, invitations, RSVPs, on-site execution, and post-event follow-up including the development and administering of evaluation surveys.

Attend and actively represent the Arts in Health Initiative at both Initiative led events (e.g. Salons & Concerts) and events at which the Arts in Health Initiative has been invited to participate (e.g. professional meetings), including frequent evening and periodic weekend programming.

Coordinate with artists and their management, handling professional communications with performers, agents, and high-profile guests with discretion and professionalism.

Manage event promotion including designing and distributing flyers, tabling at campus events, and coordinating listings across campus calendars, listservs, and outside platforms.

Photograph events and gather survey data and testimonials to support program documentation and reporting.

Arts in Health Research Lab Coordination – 25%

Serve as Lab Coordinator (up to 5 hours/week) for the Arts in Health Research Lab, a partnership between Mason Gross School of the Arts, the Rutgers School of Public Health, and the New Jersey Performing Arts Center (NJPAC).

Coordinate Lab meeting scheduling, prepare agendas, and produce and distribute meeting minutes.

Organize Lab events, convenings, and related activities in collaboration with partner institutions.

Serve as the main point of contact for all members of the Arts in Health Lab.

Manage the Arts in Health Lab website and email communications

Maintain Lab records, communications, and shared organizational resources.

Social Media & Communications – 5%

Develop, manage, and grow the Arts in Health Initiative’s social media presence across platforms including Instagram and others, with a focus on building audience, engagement, and brand identity.

Create visually compelling digital content using design tools; post to Instagram, campus wellness calendars, listservs, and relevant platforms. Develop, coordinate, and execute social media campaigns in collaboration with campus partners including but not limited to Zimmerli Art Museum, Rutgers Health and others.

Draft and edit external communications, newsletters, and web content that accurately represent the mission and activities of the Arts in Health Initiative.

Coordinate with the Mason Gross School of the Arts communications office and the Scarlet Arts Rx Coordinator to align messaging and amplify program visibility.


Other Duties: 5%

Effectively and efficiently perform other duties as assigned.